What is expense management software?

Expense management software is a digital solution that automates the tracking, submission, approval, and reimbursement of expenses for businesses of all sizes. It helps a business ensure compliance, oversee expenses, and provide insight into spending patterns. A business expense can be anything an employee pays for related to their job. Expense management pertains to every task involved in ensuring these expenses are properly handled and paid back. The right expense management solution saves a company money, reduces mistakes, and improves efficiency.

How does expense management automation work?

Expense management automation streamlines the tasks associated with tracking, submitting, approving, and reimbursing expenses within the expense management process. Here are a few quick steps for how it works: Employees submit expenses via an expense management system The system captures invoice data via optical character recognition (OCR) The system checks expenses against company policies Expenses are automatically routed to approvers Automated notifications and alerts are sent Real-time tracking of expense reports The system calculates the amounts owed Multi-currency payment processing for reimbursement An audit trail is created, documenting every step The system generates reports and analytics. Tipalti is an end-to-end provider of advanced expense management. It can assist you with tasks like receipt scanning (to capture expense data), spend tracking, approval workflows, corporate cards, policy enforcement, and multi-currency support.

What are the benefits of automating employee expenses and reimbursements?

Automating expense reimbursement for expense reports offers some key advantages for small businesses and large enterprises alike, with key features including: Time efficiency Accuracy and compliance Improved visibility and control Enhanced employee experience Mobile accessibility Ease of use for business travel Using expense reimbursement software, companies can streamline expense management, reduce costs, consolidate expense reports, eliminate data entry, simplify travel booking, and enhance accuracy, contributing to greater efficiency and employee satisfaction.

What is the best way to reconcile expenses?

The best way to facilitate expense reconciliation is to keep detailed records, implement internal spend controls, and take advantage of intelligent expense management tools. The right software offers hassle-free, advanced functionality like in-depth analytics and payment reconciliation reporting on expense reports. Tipalti’s accounts payable software helps businesses cut through manual expense claims, filing, and reconciliation challenges, accelerating monthly close by up to 25%. Tipalti’s expense management platform helps streamline employee expense reports, strengthens financial controls, and facilitates more informed decisions. Tipalti’s user-friendly system enables easy access and reduces your team’s workload by automating payment reconciliation, enforcing policies, consolidating business spend, and seamlessly integrating with your ERP (like SAP Concur).

What steps in the expense approval process can be automated?

Automating the various steps in the expense approval process includes: Receipt capture (remote and mobile features) Submitting expenses and filing an expense report Checking policies and flagging discrepancies Routing for approval based on specific criteria Parallel approval paths for multiple approvers Approval notifications Integration with other accounting systems Real-time tracking of the expense approval status Generating an audit trail Reporting and analytics tools By leveraging expense approval software to automate these steps, businesses can reduce manual efforts, improve compliance, and expedite the overall process.

How do I reimburse expenses with Tipalti?

Tipalti’s robust global payment infrastructure enables finance teams to efficiently reimburse employees, no matter where they are in the world. It facilitates expense reimbursement and enables managers to review and approve employee expenses easily via the mobile app. As a result, finance can quickly reimburse employees internationally. The Tipalti solution enables expense payments to 200+ countries and territories in over 120 currencies using 50+ payment methods. It streamlines travel and expense management for companies of all sizes, from startups to enterprise corporations.

Can you automate spend control?

Spend control can be automated via expense management software, custom approval workflows, corporate cards, policy enforcement, integrations, analytics, and more. Tipalti Expenses enables customers to set spending limits within specific categories over defined time periods, ensuring meticulous budget control. Create multi-level expense policies per subsidiary. Promptly notify employees and approvers in case of expense policy breaches, providing clear details on the rule violated.

Can you integrate the Amex corporate card with Tipalti Expenses?

Tipalti currently integrates Visa, Mastercard, and American Express. Tipalti Expenses easily connects with Visa and Mastercard networks and integrates with external cards, allowing businesses to integrate banking with employee transactions and gain full control over corporate card management. Companies can upload receipts, provide coding, and reconcile to an ERP using the expense app. They can also manage the card and reimbursable spend through the mobile app and Tipalti Hub.

How does integration with the Tipalti Card work?

Tipalti Card includes physical and virtual credit cards that streamline the issuance, control, visibility, reporting, and reconciliation of all credit card expenditures. Integrating the Tipalti corporate credit card into a unified finance automation dashboard centralizes spend, expenses, procurement, and more. The corporate credit card integration feature consolidates Tipalti Card and reimbursable expenses in Tipalti’s expense management software. Employees connect expenses with their cards, managing all business needs in a single spot. An organization can effortlessly set spend controls, issue new cards, and benefit from automated transaction coding. Companies can also sync all card tasks to their ERP systems to ensure accuracy and save valuable time.

Scalable Expense and Reimbursement Management

Review, approve, reconcile, and reimburse in one comprehensive platform that simplifies all your workflows.

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A person sits on a chair using a tablet, next to graphs showing financial data: $27,456 for Domestic and $2,467 Overall.

Expense Automation Features

Spend Smarter, Work Faster

Comprehensive, mobile-ready features for automating and managing employee spend and reimbursements.

A digital expense report showing transactions with vendors Amazon, Uber, Yummy Market, and Hilton Hotel. Payment methods include Mastercard, Visa, and American Express. Statuses include Reimbursable and Company Card.

Global Reimbursements Everywhere

Secure reimbursements to 200+ countries and territories in more than 120 currencies, using 50+ global payment methods.

Expense Management That Employees Love

Employees can manage receipts with just a photo and a quick upload. Push notifications and emails keep everyone updated on approval status.

A pop-up window to settle an expense group indicating that Sofia Joseph will be reimbursed $324.00, with "Cancel" and "Continue" buttons below. Various currency amounts and bank icons are shown on the left.

Instant Reconciliation

Accelerate your monthly close by 25% by integrating with ERP or account systems, such as NetSuite, Sage Intacct, and QuickBooks.

Spend Control and Visibility

Stress-free expense tracking for stronger budget control and better insights.

A digital expense tracking app interface showing different expenses and logos of Oracle NetSuite, Acumatica, Sage, QuickBooks, and Xero on a gridded background.

A digital dashboard displays an expenses report for an employee, highlighting a pending "New York Trip 2024" expense with three rejected items due to exceeding the policy threshold.

Automated Tax Support

Make tax time easier and more efficient by automatically capturing tax details for every expense.

Transparent, Scalable Pricing

Our flexible pricing adapts to businesses of all sizes. Pay only for what you use—no extra costs, no client-based fees. Simple, predictable, and budget-friendly.

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Platform Features

Work smarter, not harder

With AI and machine learning capabilities, an intuitive UX, and quick and easy global payments, you can drive unprecedented efficiency.

AI

Smarter processes. Instant insights. More productivity. Less manual work. Tipalti AI actually gets things done.

Global

Manage all entities’ payables operations from a single system. Enable each entity to operate with its own unique workflows and branding.

Tipalti Detect®

Proactively prevent fraud by identifying unusual patterns. Block suspicious payees from receiving payments, prevent them from creating new accounts, and get notified of abnormal activities.

Controls and Compliance

Stay up-to-date and protected automatically, with multi-jurisdictional tax compliance, built-in payment protections, and enterprise-grade controls and security.

Integrations

Pre-Built ERP Connections to Extend Automated Workflows

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Ready to save time and money?

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